From Complex To Routine -Crown Manages To Secure Your Documents Physically And Electronic Format

Most of the entrepreneurs don’t have the time to think about securing their records and document, or how to manage their document scanning project, or where and how to move their inactive files to an off-site storage facility.

What you don’t know can hurt you. Ignoring or mismanaging documents can cost your company money, clients, or might even result in you closing your doors for good.

Crown Worldwide Group helps you in making an educated decision when choosing a document storage. Their document management experts have put together resources and articles on document scanning, record storage, and several other related topics to help you with this critical business decision.  They also tackle some of the most commonly asked questions we get asked about regarding records management solutions.

image source:www.docusaver.co.nz

Document is expensive, wasteful, far from secure, and has very little place in the future of business. While some businesses think they don’t need to move away from paper, getting started with this practice has never been so crucial. Knowing how to make the transition from paper to digital documents can be difficult and there is no better way to get things off the ground than to implement a well-designed document management system.

The risks of NOT managing your Documents

Very few companies take the time to consider the considerable risks that they expose themselves to on a daily basis because:

• Security is applied haphazardly at best, which exposes important information to scrutiny by potentially inappropriate people.
• Critical documents are stored — often exclusively — on laptop computers that could be lost, stolen, or damaged at any time.
• Documents stored centrally on Windows network drives, once deleted, do not go into a recycle bin as commonly believed. They simply disappear, and must be restored slowly from tape backups (if you’re lucky enough to have those).
• No record exists of precisely who has viewed and/or edited a document. It’s therefore impossible to audit a business process to uncover mistakes or inefficiencies.

Before heading ahead in knowing the benefits; many of us are not aware of who are Document Management Service Providers?

• Document management service providers are the one who offers the solution to store, manage and track Digital / Electronic documents & electronic images of paper based information captured through the use of a document scanner.
• Team of trusted professionals, who provide records management expertise including best practices for document security, access and compliance
• With impressive facilities worldwide, the service provider is able to manage archiving, retrieval and secure management of information in physical and electronic format.
• They encompasses more conventional logistics services from storing and managing wine collections, project management of oil and gas equipment, hotel refurbishments, and warehousing and distribution of luxury goods

Crown Worldwide Group offers solution to the companies that enables them to eliminate paper where possible, and streamline what must remain while bridging the gap between separated systems and paper processes. The result? Faster access to information, fewer errors and more efficient processes that take the chaos out of your logistics operations.

image source:papersoft.com

With Crown Worldwide Group you can:

• Capture, classify and route documents automatically:Electronically process and file documents as soon as you get them. Move documents through your workflow automatically and gain full visibility to all the information driving your logistics operations.
• Reduce employee turnover in your shipping and receiving departments: Reduce the amount of manual data entry by automating much of the document processing, thereby freeing up your staff to engage in higher value-added tasks.
• Get rid of those filing cabinets: File information electronically for faster and more efficient content management. Gain instant access and facilitate easy retrieval across your enterprise instead of keeping track of mountains of paper.
• Don’t leave your money stuck under piles of paper: Paper-based processes already cost you money in time and materials, but those costs compound when critical information is lost in the shuffle. Electronic processes route information through designated work flows with enterprise-wide visibility so nothing is ever left stuck under a pile of paper.
• Turn your stores into efficient fulfillment centers: Retail business operations are shifting as multi-channel shopping continues to grow. Stores still need to serve the customers that walk through the door. So, when moving fulfillment tasks to the store, ensure that it’s done efficiently. With our solution, you gain faster processes that get your products to your shoppers on time and deliver greater visibility into your inventory and shipping logistics.

Image source:als.com.vn