Top 7 Reasons To Integrate Cloud Payroll System In Your Present Setup

How does integrating Cloud Payroll System in your present setup helps your business? With the myriad of possibilities arising from cloud computing, payroll software companies have come up with newest technology, featuring cloud-based payroll software as a new service product. 

More and more companies are switching from on-premise HR software applications to cloud-based Software-as-a-Service (SaaS) Payroll solutions.

In fact, 75% of organizations have at least one cloud-based HR application, up from 70% 2 years ago, according to PwC’s Global HR Technology Survey 2017. Among those companies still hosting on-premise HR software, nearly one-third are planning to move to the cloud in the next 12-18 months.

Here are 7 great reasons why you should integrate cloud payroll system:

1. Cloud Payroll System Improve Speed and Accuracy

For many HR and payroll departments, running payroll is often a rushed, down-to-the-wire affair.

Most feature a friendly, intuitive user interface and straightforward navigation. Because; many functions are automated, it eliminates the need for manual calculations, reducing the errors, and redundancies. 

2. Cloud Payroll System Software Offer Mobile Accessibility

These days; majority of the work is done on the go. One of the great benefits of cloud based payroll services is that HR staff and field managers can process and approve payroll from any device, any time of day.

For businesses with multiple site spread across multiple time zones, this is a huge advantage. Ditto for field managers who can review and approve time cards—not to mention respond to requests for paid time off—right from their smart phones or tablets.

3. Cloud Payroll System Software Protect Your Data

Some employers worry about the security of cloud based software however; the data stored in the cloud is generally much safer than data stored on-premise.

When your sensitive payroll data is stored on the premise servers, it is vulnerable to natural disasters, fire, and even major computer crashes.

Cloud based payroll service providers invest enormous resources in data and infrastructure security. Furthemore; the data is encrypted.

Here’s what to look for when comparing cloud payroll systems’ security:

• Guaranteed server up time should be high (close to 100%).
• The providers’ servers should be located in top-tier certified data centers with 24/7 security monitoring
• The data should be secured well

4. Cloud Payroll System Software is Scalable to Your Business

Unlike on-premise payroll software, cloud payroll systems are scalable. If your company manages a seasonal, fluctuating or growing workforce, this is a huge plus.

As a result, you don’t need to worry about outgrowing capacity or paying for more than you need. With cloud based payroll software, you typically pay only for the capacity you use during a particular billing period.

5. Cloud Payroll System Offer Employee Self-Service Portals

Employee self-service portals provide significant benefits to everyone within an organization: workers, managers and HR and payroll staff.

Self-service portals give employees anywhere, anytime access to their HR and payroll information. Not only is this empowering to employees, it frees up managers and HR staff who would be responding to these incoming requests, hence; allowing them to focus on more essential activities.

6. Cloud Payroll System Software Reduce Ownership Costs

Cloud based payroll SaaS solutions offer a higher return on investment than on-premise software. There are no in-house servers to buy and maintain, no physical set-up to accomplish hence; no upgrades to purchase. Furthermore; the employers save both on initial and recurring expenses.

There are no lengthy downtime to deal with, the in-house IT team can focus on other priorities, and the payroll staff benefits from always using the most up-to-date software version.

7. Cloud Payroll System Software Are Environmentally Friendly

When there are fewer servers to maintain, companies reduce their energy consumption, thereby reducing their carbon footprint—a plus with environmentally-conscious employers. Additionally; when an employer moves to a SaaS-based payroll system, it only uses as much cloud storage as needed.

The Cloud Payroll System That Can Cut Your Workload in Half

In summary, a smart cloud payroll system can speed and simplify payroll processing, hence; pleasing your workforce, and reducing your ownership costs.

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