How To Choose Best Payroll Outsourcing Agency – TopSource

June 16, 2015

How To Choose Best Payroll Outsourcing Agency – TopSource

PAYROLL OUTSOURCING services have made it possible to manage the PAYROLL PROCESS without the need to maintain the large payroll department. Best payroll outsourcing agency will manage varied functions like calculation of salary, with-holding taxes, bank accounts of employees, compliance etc.

PAYROLL has been the most outsourced functions in the business world. As small medium sized enterprises are increasingly capturing the market, best payroll outsourcing agency now offer their payroll services to the smaller clients suiting as per their business requirements.

best payroll outsourcing agency

How much does payroll outsourcing cost?

Many small and medium organizations don’t even consider outsourcing thinking that it is too expensive. Nothing can be further from the truth. With technological advances, today best payroll outsourcing agency have reached a stage where per person, per month pricing models are possible.

Another fallacy is in the mind-set where instead of outsourcing, hiring a person to do the job, appears to be an attractive option. Best payroll outsourcing agency assures you that hiring a person is more cost than just the salary cost of the person hired. The infrastructure, recruitment, management time, initial learning time, absenteeism, risk of dependency on a single person all these are costs. Therefore; if you consider all these costs then hiring best payroll outsourcing agency works out cheaper.

Because the OUTSOURCING SERVICE PROVIDER is an expert, handling multiple clients and scenarios, the agency is well placed to offer advice on salary structures, tax deductions as well as statutory requirements. Second intangible benefit is process optimization.

When the payroll processing is built in-house, it takes up lot of time and there is less time to check for errors. When you outsource, your information  gets checked each month. The time to process the PAYROLL falls down and accuracy increases. This directly leads to increased employee satisfaction, making your organization the best place to work for!

Should you keep your PAYROLL In-house or outsource it?

As a best payroll outsourcing agency, it is expected to assure the readers that outsourcing always works. I’m pragmatic person and my years of experience have taught me that outsourcing does not work for everybody. Surprised? Please read on.

OUTSOURCING  works when a process is followed, cut-off dates are adhered to and information collection is disciplined.
On the contrary, it fails when the process is not mature. As I mention often, you can’t outsource a problem.

Another interesting factor to consider is the feeling of ‘loss of control’. At times the outsourcer feels that by outsourcing, he/she is losing control over the information. Hiring best payroll outsourcing agency not only improves the efficiency but; frees up the time of HR to engage in more relevant task to their role.

Is my employee data secured?

Security is one of the primary concern in today’s date. Especially; if it the financial information then everyone thinks twice before sharing it. So should we not outsource our processes that deal with such data? You certainly can outsource but verify the following before you do that.

1. Are you seeing your data using only http or is it https? Https gives you secure data transmission.

2. Insist on getting zip files that are password protected

3. Cloud application requires to have a secured logging. The system should offer you the flexibility to set up complex password rules.

4. Usage of Captcha (those letters and numbers that appear as a pattern) is a good indicator of a secure system.

5. Check what information security certifications are provided by the vendor.

How to choose best payroll outsourcing agency?

The adage ‘one size does not fit all’ surely comes to mind when we discuss selection of an outsourcing partner that is right for you. The word partner is apt – you need to select a vendor who is your extended arm and hence a partner.
A partner is someone whom we trust so please check that the vendor is someone whom you can trust. Seek and check client references.

Then check accessibility of the vendor. Is there email and phone access available? Can you create a trouble ticket? If yes, then vendor can become your partner. Another aspect to search is the technology expertise available with the vendor. Check for the vendor’s expertise with statutory compliance.

How much employee strength is required to outsource payroll?

Small and medium organizations often think that they are not going to benefit from OUTSOURCING. This notion is not true. Our clientele list include mix of businesses from covering all segments. We provide payroll to startups, small businesses as well as established ones.

Small and medium organizations need to focus all their time and energy on their core competency. This is where outsourcing helps. On the other hand for large organizations, economies of scale can work very favorably to give them cost effective outsourcing solutions.

Which seems to be good option, Self Service or Fully Managed Payroll Outsourcing?

I’m very clear that self-service is the way ahead.  Look at today’s organizations. They have young, technology savvy workforce that is also on the move. Employees work from the office, from home and sometimes from client locations. They use desktops, laptops, tabs and smart phones. They work in shifts. Basically the organization is working at all locations at all times.

In such a case, why not provide the option of self-service given by best payroll outsourcing agency let the employees get all payroll related information as and when needed? Ensure that information is on a secure platform and is provided in a user friendly manner. After doing that, relax and let your employees access their information, be it their pay slip, tax report or timesheet report on their own.

About Topsource   Grow with us

TopSource being the best payroll outsourcing agency brings to midsize companies a level of service and business value previously available only to the largest corporations.

Sunil Bane

Sunil Bane is a Director and CTO of TopSource, known for offering exceptional back office solutions in the areas of accounting, finance, bookkeeping, payroll processing and administration.


June 16, 2015

Connect with Service Provider

Get connected within 24 hours to pre-screened, trustworthy and small business friendly service providers for Services in top Indian cities

Latest Posts

Top 7 Whiteboard Explainer Video Tips That Talks About Your Business

December 01, 2018

Whiteboard animation videos !! The video style has been trending for obvious reasons. The whiteboard animated videos are known for boosting

Read More  
Facebook Ads | Top 6 Reasons Why Your FB Ads Are Not Converting

November 29, 2018

There were only 3 million active users on Facebook 4 years before; and as of 2018 there are more than

Read More  
Top Facebook Boost Post Tips - Get Results and Generate More Leads

November 13, 2018

Majority of the online marketers who wish to advertise on Facebook and get more leads using Facebook boost posts will

Read More  
Why Should Your Business Hire Explainer Video Company Instead Of Freelancers?

November 10, 2018

We all know the benefits that having a website can help you trigger brand awarenes; overhauling your public image virtually

Read More  
Animation Video Maker | Promote Your Brand With Our Corporate Videos

November 03, 2018

Whether you’re a beginner or already an established brand, SME Networks is an expert Animation Video Maker company that

Read More  
Facebook Ads | Top 7 Effective Tips To Write Facebook Ads That Convert

November 01, 2018

I’m constantly on Facebook, scrolling through my company feed reading the news and looking at pics…I’m not

Read More  

Latest Events

CLO Engage Summit

Date: 10 January, 2019 - 10 January, 2019

India Investment Conclave

Date: 11 January, 2019 - 11 January, 2019

11th Global Intellectual Property Convention

Date: 17 January, 2019 - 19 January, 2019

PanIIT Conclave 2019 Artificial Intelligence

Date: 18 January, 2019 - 19 January, 2019

Mobile And Digital Marketing Summit

Date: 27 November, 2018 - 27 November, 2018

Emerging HR Summit

Date: 18 December, 2018 - 19 December, 2018

PITS - Pharma IT Summit

Date: 28 November, 2018 - 28 November, 2018

World AI Show - AI, MI & Robotics

Date: 22 November, 2018 - 22 November, 2018


Date: 21 October, 2018 - 21 October, 2018

Decathlon India Run

Date: 14 October, 2018 - 14 October, 2018