Introduction to ERP
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Introduction of the service

“To ERP or not to ERP?”

That is the question I ask to my fellow entrepreneurs. Acquiring an ERP system is one of the biggest investments my business has to make, however; I am still in dilemma about getting one – with a fine excuse…. ‘my business is too small’ for ERP.

After much of R & D, this is what I revealed….in today’s business landscape, no business is too small for an ERP solution. ERP allows small businesses to appear, act and operate like an enterprise-scale business.

Enterprise resource planning (ERP) is a management software system that allows your building product and commercial equipment supply company to quickly and easily manage every day, back-office tasks.

From human resource functions to technology services and more, ERPs benefit everything from enterprise operations to small, family-run construction companies.

Features of ERP Services

  • ERP helps in streamlining your Business Process and Workflows
  • It helps you in better customer support and services
  • You gain real time data from various departments allowing quick and powerful decision making
  • Reduce paper work, duplication of entries and manual entries.

ERP is an integrated solution that brings together a wide variety of business functions. Below are the 5 basic features:

  • Human resource management
  • Customer relationship management
  • Customization capabilities
  • Integration capabilities

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  • ERP systems are typically configured with a relational database, or a collection of data items that are organized as a set tables, charts, and graphs.
  • This relational database collects information on all of your business transactions and automatically organizes the data in a way that allows you to quickly access what you need.
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ERP can ultimately benefit almost any and every business; most of the companies that adopt ERP software are looking to reach performance or financial goals.

ERP functionality is practically limitless, you can adopt a module for every aspect of your company that produces and utilizes business data.

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The majority of small businesses start with just the basics. This may include a combination of simple accounting software and document-based processes—i.e., spreadsheets, synced documents.

As the business expands and transactions increase, it may become more time-consuming and difficult to process a larger volume of data. Business processes become much more tedious, such as:

  • Inputting sales and purchase orders from various clients
  • Updating inventory, manual stock checks
  • Processing invoices
  • Billing and keeping track of client interactions

ERP can automate these manual processes, allocating more company time to sales and business development instead of administrative tasks.

Contact with Client (CRM) → Order Processing (Supply and Inventory Management) → Invoicing and Payment (Finances and Accounting)

It may be time for ERP implementation:

  • When the amount of inventory in the warehouse becomes difficult to determine
  • When the sales forecast is based mostly on guesswork
  • When the company is struggling to keep up with an upsurge of orders or relies heavily on excel spreadsheets
  • When getting solid facts becomes problematic, it may be time for ERP implementation
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Here are top benefits that small businesses have reported to gain after implementing ERP:

  • Efficiency
  • Integrated information
  • Customer services
  • Data quality
  • Improved reporting
  • Scalability
  • Better supply chain
  • Regulatory compliance
  • Reduced complexity
  • Lower cost of operations
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  • Web-based ERP solution simplifies back-office process automation for mid-sized and growing business enterprises.
  • It provides real-time information about finance, order management, purchase, inventory, employee management, e-commerce and much more.
  • With web-based ERP solution, you can accelerate business cycles, improve productivity and reliability, and provide higher levels of service to customers, suppliers and partners.
  • Web-based ERP solution improves business among customers, suppliers and partners through self-service portals, providing for lead management, shipment tracking, bill payment and more.
  • As a web-based ERP hosted solution it significantly reduces your overhead expenses.
  • There is no software to install, no hardware to purchase and maintain, and no up-gradation requiring complex re-implementation over time.
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Not all companies have the same requirements of their ERP system. Generally, a moderately-sized manufacturing company will require more complexity than a similarly sized professional services company.

Typically, subscription fees for a cloud system, over the course of a year, will add up to about 20 to 30% of the cost of a similar system’s perpetual license.

Depending on the vendor, maintenance and support may be included, or may cost extra. With an on-premise deployment, users must still pay annual support and maintenance costs that run between 10 and 20% of the original licensing fee

Some of the key considerations are:

  • Types of business and the number of users
  • Third party software add-ins
  • Implementation costs
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