How Implementing HRMS Software Can Fix Your Payroll Issues

July 14, 2017

How Implementing HRMS Software Can Fix Your Payroll Issues

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Payroll issues have been a persisting problem for corporates. For a long time, transitioning to online payment system has been debated by leadership in many companies. Despite having processes and systems in place, paper-based systems has been a cumbersome process and consistent challenge for business management. The payroll management team encounters many payroll issues on a regular basis, each with varying degree of success in resolving them. One of the ways to confront this challenge is to outsourcing payroll services. However, it is a concern to share confidential employee data with a third party service provider.

 

The HR software and platform marketplace is over $14 billion industry globally – Forbes

 

Alternatively, one of the simplest ways to address this challenge is by subscribing to online payroll software which offers ample of benefits. Such system helps the organization and payroll teams to optimize their resources and reduce the errors caused by conventional methods. Using such a system allows the SME’s and entrepreneurs to focus on their core business areas and invest time in scaling their businesses successfully. Following are the list of common issues that are successfully solved by implementing an HRMS software for payroll problems.

Payroll Issues

image source:logixfunding

1.   Information and Data Accuracy

Organizations have to store a significant amount of employee information. If maintained manually, the data can amount to a lot of paperwork. Additionally, with the introduction of a new workforce, changes in information of existing employees and keeping the files up-to-date for all departments to access is a cumbersome process. HRMS software can help managers to obtain relevant and detailed information about their workforce on one common platform. The uniformity in storing information and accessing it improves the data accuracy and reduces the duplication of work for both the HR and payroll department.

2.   Reduction in Payroll Issues and Administrative hassles

A manual payroll system requires manual intervention which creates an administrative burden, especially on smaller businesses. Errors in data entry can create payment problems and misapplication of rules. Integration of HRMS and Payroll ensures that the information is up-to-date and relevant. Moreover, the data entry is efficient and prevents many errors along with time and cost required to fix them. This also helps in maintaining payroll records and employee information effectively and accurately.

3.   Complete HR function management

An integrated HRMS and payroll system can prove to be a very effective tool for people across the organization. Employees can use the platform as self-service mode and access information on their pay slips, leaves, settlements, etc. As a result, the platform empowers employees to resolve simple issues on their own, without a drain on resources. Since most of the employee queries are simple, they can be solved by accessing the right information through the platform. An integrated payroll system can be a cost-effective solution.

4.   Compliance Risks

Irrespective of the organization size, a small payroll error can prove to be an expensive one and cost a lot to the business. As per labor and company laws, companies need to be compliant with various laws. In the case of non-adherence to such compliances, it can lead to legal trouble and other risks. Using an integrated platform helps is aligning complete information comprehensively and can be easily accessed on demand. Most of the HRMS and payroll software assists in organizations ongoing and changing compliance requirements and is especially a cost-effective solution for small and medium enterprises.

5.   Automated Management

HRMS systems allow SME’s to track information on employee attendance and time management automatically. In an integrated system, this provides crucial payroll data for further actions. Such information can assist senior management with insight into ways to improve employee productivity. By using an integrated system, it becomes easy to access reports visually rather than using onerous spreadsheets for the same task.

6.   Software Incompatibility

Not all payroll software are compatible with HRMS systems. It is important to access one common platform which can address all essential functions like employee profiles or records, payment of salaries and benefits and tracking one’s performance. Reducing the number of steps on various platform helps the departments to work more efficiently. Particularly for small businesses where time is of an essence, such systems can lead to a huge advantage.

7.   Lack of Mobility

With HRMS systems, they can be accessed anytime and anywhere. In the manual process, a payroll manager needs to be personally present to check and rectify errors, make necessary adjustments and invest time is accomplishing the activity successfully. However, with cloud-based HRMS systems, such payroll issues can be avoided virtually. It will avoid time investment in visiting the office and troubleshooting the problem or correct a mistype.

 

8.   Solving Real Problems

HRMS platforms have capabilities to get to the heart of payroll issues and address the issue is a way that will improve the HRMS capabilities. The system allows overhauling the processes and systems that are used to accomplish HR goals and replace inefficient systems that have been existing long before technology was introduced. The integrated systems enable HRs to be strategic contributors and fit the wider organizational model.

Businesses today have some options for their payroll functions. These include installing a software in-house or accessing a cloud-based platform. There are various reliable, full-service options and reputed quality payroll software available which can be customized as per the entrepreneur’s requirements. Traditionally businesses have followed the process of keeping the HR and payroll management process separately. However, with such modern software both these goals can be achieved using one solution leading to not only saving of cost but also enhancing the efficiency at workplaces.

Integration of HR payroll system with HRMS ensures valid information is available to all stakeholders anytime and anywhere. Knowing that the information is correct promotes a sense of confidence among team members and builds their trust with the management. This leads to a greater employee satisfaction. Bu integrating both the systems, SME’s can address the payroll issues in their organization and build trust among management and staff while streamlining their business.

Single Point HR’s  HRMS software is integrated to meet all the needs of HR. It helps to improve the morale and productivity of the organization. This software is designed to meet the needs of various companies and locations offering best HR software solutions.

Single Point HR – A Leading Vendor of HRMS Software Development that streamlines employee management for businesses of all sizes. Get Technomeet HR & Payroll Software Design & Development Now.

 

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